Word 2007 - Page Numbering Problem

Did you know...


You can manipulate the page numbering for a document?


Here is the problem. The document has three introductory pages before the actual text starts:

1. Cover Page
2. List of Attendees
3. Table of Contents
4. Actual document starts on the 4th physical page.This exercise is to just start numbering on the 4th page, but make the number a ONE (1) not a 4.

This is a simple process, but requires a little knowledge of where things are in Word 2007. Here are the steps to follow to accomplish this task.

You must insert a section break after each page.

• At the end of the text on the Cover page--Go to Page Layout
• Click on Breaks

• Click on Section Break NEXT PAGE (Do this for each page that may have different numbering. In my sample, I did it for the first 3 pages)

• Click on Insert
• Click on Footer

• Click on Edit footer

• Click on Next Section. You will see "Same as Previous" on the right side of your footer. Same as Previous is evil. Take it off by doing the following step.

• Click on Link to Previous so it doesn't look highlighted any more. See the before and after pictures.

• Repeat the last two steps for Page 2 and Page 3 (That is: Next Section and take off Link to Previous)
• After doing that for the first 3 pages, you should be on Page 4 and you want it to be number 1
• Click on Page Number
• Click on Format Numbers

• Tell it to START AT 1.
• Click OK

• Click on Page Number
• Click on Current Position
• Then Click on Plain Number

If you did it right, you will only have a page number on page 4 and the number should be a 1.

Once the number code is in the document, it will give you continuous numbering on subsequent pages without any further effort on your part. You can also center it, change the font, make it bold, etc.

Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments encouraged.

Word 2003 and 2007 - Automatic Numbering

Did you know...

that Microsoft Word has automatic numbering?

To turn on automatic numbering in Word 2003 or 2007 click on the automatic numbering icon

This will turn on automatic numbering and each time you press enter at the end of an item you will get a new number. Like this:

1. To get this number click on the automatic numbering icon. Then press enter
2. You will get a number 2., followed by a tab. When you press enter again
3. You will get a number 3., followed by a tab.

If you want multi level numbering, in Word 2003 you must go to Format and then click on Bullets and Numbering as shown below.

You can then select the outline tab as shown below and select the outline numbering style you want. Just click on the style you want and then press OK.

In Word 2007, there is an icon on your Home ribbon for outline numbering. You can simply click on it to take the default outline style. The outline style is the icon right next to the automatic numbering icon.
If you need more choices, click on the more arrow on the right side of the outline numbering icon and make selections from the options there. Just click on the one you want and the automatic numbering will begin.


Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments welcome.

Controlling Page Number Word 2003 and 2007

Did you know…

You can control page numbering in a Word Document?

So, you want to put a number on the bottom of your page in a Word document, but you don’t want a number on the first page and you want the second page to start with the number 1.

In Word 2003:

• Click on View from the Menu Bar
• Click on Header Footer (The Header Footer toolbar will appear)
  

• Go down to the footer by clicking on the Switch Between Header and Footer icon on the toolbar.

• Click on Page Setup

• Click on the Layout Tab
• Put a checkmark in different first page (this will allow you to have page numbers on all the pages except the first page.)

• Click OK
• Put the cursor where you want the page number on the second page footer, click on the the Insert Page Number icon

• Now, select (or highlight) the number in the footer on the second page

• Click on the Format Page Number icon

• Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click on Ok and check your page numbering now.

In Word 2007

• Click on Insert from the Ribbon (The Header Footer Toolbar will show up on the ribbon)

• Click on Footer

• Select the option closest to what you want
• Click on Different First Page

• Now, select (or highlight) the number in the footer on the second page

• Click on the down arrow on the Page Number icon
• Select Format Page Number from the drop down menu
  

Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click OK and check your page numbering now.

Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments welcome.